MATERIAL RECEIVING INSPECTION REPORT
Form QF-001
Project: Qaremy Construction - NSW Solar Farm
Form No: QF-001
Revision: A
DELIVERY INFORMATION
| Field | Details |
|---|---|
| Date of Delivery: | |
| Time of Delivery: | |
| Supplier/Manufacturer: | |
| Delivery Docket No: | |
| Purchase Order No: | |
| Delivery Vehicle: | Registration: _____________ Driver: _____________ |
MATERIAL DETAILS
| Field | Details |
|---|---|
| Material Description: | |
| Material Type: | ☐ PV Modules ☐ Electrical Equipment ☐ Cables ☐ Structural Steel ☐ Mechanical Equipment ☐ Concrete ☐ Other: _____________ |
| Quantity Ordered: | |
| Quantity Delivered: | |
| Discrepancy: | ☐ None ☐ Short delivery ☐ Over delivery Explain: _____________________________________________ |
DOCUMENTATION CHECK
| Document | Required? | Received? | Comments |
|---|---|---|---|
| Delivery Docket/Packing List | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Product Datasheet | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Material Certificates | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Test Certificates | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Type Test Certificates | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Factory Test Reports | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Warranty Information | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Installation Manual | ☐ Yes ☐ No | ☐ Yes ☐ No | |
| Other: _____________ | ☐ Yes ☐ No | ☐ Yes ☐ No |
Documentation Status:
☐ All required documentation complete
☐ Documentation incomplete (details below)
Missing/Incomplete Documentation:
PHYSICAL INSPECTION
Packaging Condition
☐ Excellent - No damage
☐ Good - Minor damage to packaging only
☐ Fair - Some damage but material appears protected
☐ Poor - Significant damage, material may be affected
Comments: _______________________________________________________________
Visual Inspection Results
| Inspection Item | Satisfactory? | Comments |
|---|---|---|
| No physical damage to material | ☐ Yes ☐ No ☐ N/A | |
| Material matches specification | ☐ Yes ☐ No ☐ N/A | |
| Material identification/labeling correct | ☐ Yes ☐ No ☐ N/A | |
| Serial numbers visible (if applicable) | ☐ Yes ☐ No ☐ N/A | |
| No corrosion or deterioration | ☐ Yes ☐ No ☐ N/A | |
| Accessories/components complete | ☐ Yes ☐ No ☐ N/A |
Specific Checks (Material Type Dependent)
For PV Modules:
- Glass surface: ☐ No cracks ☐ Cracks found ☐ N/A
- Cells: ☐ No cracks/discoloration ☐ Issues found ☐ N/A
- Frame: ☐ Straight, no damage ☐ Damage found ☐ N/A
- Junction box: ☐ Intact and sealed ☐ Issues found ☐ N/A
- Cables/connectors: ☐ Undamaged ☐ Damage found ☐ N/A
- Sample size inspected: _____% or _____ modules
For Electrical Equipment:
- Enclosure: ☐ No damage ☐ Damage found ☐ N/A
- Nameplate data: ☐ Matches spec ☐ Does not match ☐ N/A
- Oil level (if applicable): ☐ Correct ☐ Low ☐ N/A
For Cables:
- Drum condition: ☐ Intact ☐ Damaged ☐ N/A
- Cable end sealed: ☐ Yes ☐ No ☐ N/A
- Drum rotates freely: ☐ Yes ☐ No ☐ N/A
- Label matches spec: ☐ Yes ☐ No ☐ N/A
For Structural Steel:
- Galvanizing: ☐ Intact ☐ Damage found ☐ N/A
- Deformation: ☐ None ☐ Bending/damage found ☐ N/A
- Identification markings: ☐ Visible ☐ Missing ☐ N/A
DEFECTS IDENTIFIED
| Item No. | Description of Defect | Quantity Affected | Photo Ref |
|---|---|---|---|
| 1 | |||
| 2 | |||
| 3 | |||
| 4 |
Photos Attached: ☐ Yes (_____ photos) ☐ No ☐ Not Required
TRACEABILITY INFORMATION
Serial Numbers / Batch Numbers / Heat Numbers: (Record or attach separate sheet)
Material Traceability: ☐ Traceable to certificates ☐ Not traceable (NCR required)
STORAGE INFORMATION
Storage Location: _________________________________________________________
Storage Requirements: ☐ Under cover required
☐ Outdoor storage acceptable
☐ Temperature controlled
☐ Protected from moisture
☐ Off ground/pallets required
☐ Special handling required (describe): ____________________________________
Material Stored At: ______________________________________________________
Storage Condition Verified: ☐ Yes ☐ No ☐ N/A
INSPECTION DECISION
Accept Status
☐ ACCEPTED
Material meets all requirements. No non-conformances identified. Cleared for storage and use.
☐ CONDITIONALLY ACCEPTED
Minor issues identified. Material accepted pending resolution of conditions listed below:
Conditions:
Material Status: ☐ Moved to quarantine ☐ Stored with restrictions
NCR Issued: ☐ Yes (NCR No.: _________) ☐ No
☐ REJECTED
Material does not meet requirements. Not accepted for use.
Reason for Rejection:
Material Status: ☐ Segregated on site ☐ Not offloaded
NCR Issued: ☐ Yes (NCR No.: _________)
Supplier Notified: ☐ Yes (Date: ________) ☐ No
APPROVALS
Inspector Details
Inspector Name: ___________________________
Company: __________________________________
Signature: ________________________________
Date: _____________________________________
QC Inspector Review (If applicable)
QC Inspector Name: _________________________
Reviewed and Approved: ☐ Yes ☐ No ☐ N/A
Signature: ________________________________
Date: _____________________________________
QA Manager Approval (For conditional or rejected materials)
QA Manager Name: ___________________________
Approved: ☐ Yes ☐ No ☐ N/A
Signature: ________________________________
Date: _____________________________________
DISTRIBUTION
☐ Document Controller (file)
☐ QA Manager
☐ Construction Manager
☐ Warehouse/Logistics
☐ Supplier (if rejected or conditional)
☐ Procurement Team (if rejected or conditional)
NOTES / ADDITIONAL COMMENTS
Form End
Form No: QF-001 | Revision: A | Date: October 2025
Page: 1 of 1